Road Associations

Having a road association can provide a way for road users to formally manage their roads in an organized and cost-effective manner. An effective camp road maintenance program is a major step towards having a safe and drivable road and helping protect your local body of water from the negative impacts of soil erosion from your road.

Road associations can be loosely formed or highly organized. In Maine, there are three basic types of road associations – informal by consent or agreement, a statutory road association, and a non-profit corporation road association with property interests in the road.

 

Guide to Forming Road Associations

This manual is intended as a resource for private road residents who would like to improve planning for and implementation of successful road maintenance programs. The guide includes the basics and benefits of the different types of road associations, pros and cons for each, and steps for forming a road association.

A Guide to Forming Road Associations (Adobe PDF* file)

Guide to Forming Road Association Online Appendices

The following appendices are discussed in the Guide to Forming Road Associations and should be used in conjuction with the manual. The appendices are offered as Adobe PDF* files, or as MS WORD files so you may use them as a template.

All Online Appendices in one file (Adobe PDF* file)

Statutory Road Association Online Appendices

Appendix A: Sample Application to Notary

Appendix B: Sample Notice of Meeting Warrant

Appendix C: Sample Meeting Minutes

Appendix D: Sample Statutory Road Association Bylaws

Appendix E: Sample Registry Notice of Non-Payment of Road Association Assessment

Nonprofit Corporation Road Association Online Appendices

Appendix F: Maine’s Requirements for Incorporating a Nonprofit Corporation (including links to EIN and Articles of Incorporation forms)

Appendix G: Sample Road Maintenance Agreement

Appendix H: Sample Nonprofit Corporation Road Association Bylaws

Appendix I: Sample Quitclaim Deed with Covenant

Appendix J: Sample Drainage Easement

General Online Appendices

Appendix K: Liability Exposure Generally for All Private Roads

Appendix L: Regulatory Considerations

Appendix M: Forming a Budget

Appendix N: Choosing a Contractor and Requesting an Estimate

Appendix O: Sample Gravel Road Maintenance Agreement for Contractors

Appendix P: Guidelines for Running Effective Meetings

Appendix Q: Group Decision Making

Appendix R: Forming a Road Association Worksheet - Start the Process

Other Resources

A Statutory Road Association is created through Maine’s Private Way Law: Title 23, Maine Revised Statutes Annotated, §3101 to §3106. (see Private Ways, Subchapter 2)

For an unofficial history of the Private Ways Law, visit www.fireroad53.com/MaineLaw/history.html (offsite).

A Nonprofit Corporation is created through the Maine Secretary of State’s office, per the Maine Nonprofit Corporation Act: Title 13-B.

To access an unaffiliated online community and information resource for statutory road associations in Maine, visit the Maine Alliance for Road Associations (offsite) website.

*Adobe Reader can be downloaded for free from http://get.adobe.com/reader/