A major task for Maine educators is the improvement of school facilities across the state. This Project Workbook is intended to be a road map for you in achieving a successful construction project.
Based upon applications for Major Capital Construction Projects and subsequent school visitations, it is very evident that there is a major need to upgrade school facilities in Maine. Many of our schools are older and do not meet building codes, life safety codes, ADA regulations, or the State’s energy standards. In addition, the older buildings do not lend themselves to house today’s educational program that is driven by Maine’s Learning Results.
This Workbook will assist you in going through the various steps that are necessary to achieve a successful project that is in the best interests of Maine’s children and the State’s taxpayers who support Maine’s educational programs.
In going through this process, be prepared to meet with State officials a number of times. Some of the major milestones to be achieved are a Regional Study, possible site selection and approval process, State Board of Education Concept Approval, State Board of Education Design and Funding Approval, a successful bid, Final Funding Approval, and a timely and quality construction project. There will be additional steps that include a programming conference, a review of plans and specifications as they develop, and other issues that may surface.
During this process the Department of Education staff will emphasize high quality finishes, and a low maintenance and energy-efficient building.
I hope that this Workbook and other State-generated publications along with personal contact with the Department of Education’s and other state agency’s personnel will result in the best possible school that will meet the needs of the children in your school system.
Table of Contents
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION 10
SECTION 13
SECTION 15
SECTION 16
SECTION 17
SECTION 18
SECTION 20
SECTION 21
ADDENDA
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Major Capital School Construction
21-Step Flow Chart
All 3 versions are POWERPOINT PRESENTATIONS
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Letter size
8.5 x 11
Legal size
8.5 x 14
Ledger size
11 x 17 |
Section 1 |
Under Development |
Section 2 |
Under Development |
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| Major Capital School Construction Schedule for Approval |
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| Major Capital School Construction Debt Service Impact |
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| School Facilities Final Priority List 2004-2005 Rating Cycle |
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Approved Projects List - Rating Cycle 2004-2005
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| Architect Selection for School Construction Overview |
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| Bureau of General Services, Rules Chapter 554 - Procedures for Procurement of Professional Architectural and Engineering Services |
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| Qualification Based Selection (QBS) |
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| Application for Alternative Delivery Projects |
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| Legal Advertisement Notice to Architects/Engineers Request for Qualifications |
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| A/E Firm Interview Worksheet |
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| Sample Architect Interview Questions |
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Sample Architect Reference Questions
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| Regional Study Analysis |
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New Construction vs. Renovation
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| Preliminary Site Analysis Resource |
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| Contact DOT Traffic Engineering Division |
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Maine State Planning Office Land Use Team |
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| Site Application (updated 01-15-2008) |
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| DOE Rules Chapter 60 - New School Siting Approval |
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| General Site Selection Information |
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School Construction Traffic Issues
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| Site Approval Overview |
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Educational Specifications
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| Space Allocation Workbook - Part I (updated 2/8/2007) |
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Space Program Workbook/Templates - Part II (updated 2/8/2007)
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| Public School Standards and Guidelines for New Construction and Major Renovation |
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Interest-Only Interim Local Financing
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Concept Approval Budget
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| School Construction Projects Technology Plan |
Under Development |
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Concept Design Overview
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Section 12 |
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| Referendum Information |
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| Computation and Declaration of Votes |
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| Temporary or Short-Term Borrowing Prior to the Sale of Bonds |
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| "Legal Aspects of School Construction Referenda" updated November 16, 2006 - Copyright© Drummond Woodsum & MacMahon. All rights are expressly reserved.. |
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Referendum Strategies
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Section 14 |
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| Life Cycle Analysis |
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| School Energy Efficiency Standards - October 7, 2005 memorandum |
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| Energy Conservation in High Performance Schools |
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| P.L. Chapter 497 - An Act To Promote Energy Conservation - not available electronically; contact Karen Bossie at the Department of Education for a hard copy. . . 207/624-6848 or karen.l.bossie@maine.gov |
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| Bureau of General Services Rules Chapter 6 - Improvement of Energy Efficiency in State-Funded Construction |
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Benchmark Maine©
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Section 16 |
Under Development |
DESIGN AND FUNDING APPROVAL
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| Design & Funding Approval Overview |
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Design & Funding Budget
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| Construction Contingency |
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Final Review - State Agency Sign-Off
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| General Contractor Pre-Bid Qualification Questionnaire |
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Bid Opening and Construction Award
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| Final Funding Approval |
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Final Funding Approval Budget
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Under Development |
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| Clerk of the Works |
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"Duties, Responsibilities and Limitations of Authority of the Architect's Project Representative."
This document is published by the American Institute of Architects (AIA). For additional information, contact AIA directly:
American Institute of Architects
1735 New York Avenue, NW
Washington, DC 20006-5292
Phone: 1-800-AIA-3837 or (202) 626-7300
Email: infocentral@aia.org
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| Owner's Representative |
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| Legal Counsel in School Construction |
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Bureau of General Services' Role in the School Construction Process
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| Administrative Letter #28 - April 22, 1999 |
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| Commissioner's Memo of June 16, 1999, clarifying the April 22, 1999 Administrative Letter #28 |
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| Arbitrage/Rebate |
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| Final Financial Report - Page I |
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| Final Financial Report - Page II |
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| Final Financial Report - Page III |
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Final Financial Report - Page IV
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| State Board of Education Rules Chapter 61 - Rules for Major Capital School Construction Projects |
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| Bureau of General Services - Instructions to Architects & Engineers for the Development of Design and Construction Documents for State and School Projects |
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| Moveable Equipment Overview (updated 6-11-2010) |
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| Moveable Equipment Workbook/Definitions |
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| Moveable Equipment List (updated 6-11-2010) |
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| From A to Z: Subsidy Options and Financing Methods to Construct and Renovate Maine Schools - not available electronically; contact Karen Bossie at the Department of Education for a hard copy. . . 207/624-6848 or karen.l.bossie@maine.gov |
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Players in the School Construction Process
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