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Home > Candidates > Record Keeping

Record-Keeping Requirements for Candidates and Treasurers

Contributions

The campaign must keep a record of:

  • the name and address of every person making a contribution in excess of $10, along with the date and amount of the contribution;
  • the contributor's occupation and principal place of business (employer), if the contributor is an individual who has given more than $50 for the reporting period.

Expenditures

The campaign must keep a record of:

  • all expenditures made by the campaign, including payments made by the candidate, treasurer, volunteers and staff;
  • the name and address of every person to whom any expenditure is made and the date and amount of the expenditure.

The treasurer must obtain and keep a receipted bill, stating the particulars, for every expenditure in excess of $50 made by or on behalf of a candidate. Maine Clean Election Act candidates have a few additional record-keeping requirements.

Preserving Records

Privately financed campaigns are required to keep all records for two years after the last campaign finance report is filed. MCEA financed campaigns are required to keep records for three years.

For more information, please read Section 1016 of the Campaign Reports and Finances Law.