Contracts & Specifications Unit administers virtually all
construction projects that are advertised, bid and awarded by the Department. This unit
develops and maintains standard specifications and details and provides contract closeout
Other responsibilities include:
a list of projects expected to be advertised
over the next 12 months.
Maintaining a list of currently advertised
and processing all bids and contract documents.
to general contract process questions.
projects for public bidding.
Bid Amendments for advertised contracts.
Conducting public bid openings.
Making recommendations regarding contract awards.
Overseeing development of all technical and
administrative construction specifications and details.
the Construction Contractor Prequalification Process.
Conducting onsite construction documentation reviews.
Conducting the project final closeout process.
Frequently Asked Questions:
1. Does my firm need to be prequalified
The "Notice to
Contractors" for each project will state the prequalification
requirements for that project. Bids will be received from any
contractor; however, the contract will only be awarded to
contractors passing the qualification requirements. Apparent low
bidders not prequalified at the time of bid opening can expect a two
to three week delay in the award process while their application is
processed. They also run the risk of not meeting MaineDOT's
2. A project was just advertised that I would like to
bid, but my firm is not prequalified. Can we be prequalified in time
Unless there are issues concerning the applicant, the Department
can usually prequalify contractors in about two weeks. If you wish
to be prequalified for a project that was just advertised, you
should immediately contact the Contracts and Specifications
Engineer at 207-624-3410. The
Department will make every reasonable effort to evaluate your
application in time to bid. An applicant must successfully complete
the process before MaineDOT will award a contract to it.
3. How does my firm get on the Department's bidders list
of contractors for future projects?
The Department does not maintain a bidders list. All projects are
publicly advertised, and any contractor registered with Maine's
Department of the Secretary of State,
Division of Corporations, may bid on Department
contracts. Contractors must also be prequalified to bid on most
construction contracts exceeding $300,000.
4. What projects are scheduled for the next several
A preliminary list of projects scheduled for advertising within
the next several months is available from the
Contractors Information Web page using the
Proposed Projects Schedule link. There you will find a very brief
description of each project. This list is tentative and subject to
change without notice.
5. How do I obtain a set of bid documents (plans, specifications and contractual requirements) for
Documents are available from the Department of Transportation at
the Augusta Headquarters. They may be purchased between and either by phone (207-624-3536), in
person at the Transportation Building mail room in Augusta, Maine,
or by mailing to: Maine Department of Transportation, 16 State House
Station, Augusta, Maine 04333, Attention: Mail Room. Checks should
be payable to: Treasurer, State of
Maine. Master Card and
Visa are accepted.
6. May I obtain a list of Planholders for a project?
Information on advertised contracts, including planholders, is available by selecting Bid Documents on the Web page.
7. Where can I see plans and specifications for a
Plans and specifications are available for viewing from through 4:30p.m.Monday through Friday in the
Transportation Building Mail Room at the Augusta Headquarters and at
the Department's Regional Office in the area where the construction is
8. May I purchase separate sheets of
the plans for a project, and if so, how?
Separate sheets are available from the Department of
Transportation Mail Room at the Augusta Headquarters, located at the
Maine, for $2.00 per full size
sheet and $1.00 per half size sheet. Individual sheets may only be
purchased if the specific project and sheet number(s) are requested.
Requests for generic sheets, for example "all landscape planting
sheets", will not be honored.
9. May I obtain a bid
The list of each bidder's total bid is available on (207)
624-3536 and on the Contractors-Consultant-Information Web
page, located under Construction Bid Package. A
complete bid tabulation is posted on the
Contractors-Consultant-Information under Construction Bid Package or
under Bid Tabulation Archive of the Web page. Typically, these
are available 1 or 2 hours following Bid Opening.
10. May I obtain a list of contractors who bid on
A list of currently prequalified contractors is also available
here. This may not be the most current list, so if in doubt,
please contact Norma Gilman at (207)624-3495.
11. How do I obtain a copy of the Department's standard
The Standard Specifications, Highway and
Bridges, Revision of December 2002 is available at the Augusta
Headquarters Mail Room or by phone (207)624-3536 or mail form the
Mail Room. Cost is $10.00 per copy when purchased at the building
and $13.00 per copy for mailed copies. An
electronic versions of these specs are available on the
Contractors-Consultant-Information located under Contractors,
Standard Specification or our Standard Detail Book on our
12. How do I obtain a set of the Department's standard
The Standard Details, Highways and
Bridges, Revision of December 2002 is available at the Augusta Headquaters Mail Room or by phone (207)624-3536
or by mail from the Mail Room. Cost is $20 ($25 by mail).
13. Who do contact if I want additional information
concerning contract bid/award related issues?
The Contracts and Specifications Engineer is located in the
Contracts & Specifications Unit at MaineDOT
headquarters in Augusta.
14. Who do I contact if I want
additional information concerning specific bid package issues, such
as clarification of technical issues, details, quantities or other
clarifying issues prior to
Fax your questions regarding any advertised contract
to the Project Manager listed in the "Notice
to Contractors"at the fax number provided. Please submit these questions using the
form provided in the bid documents so we can ensure that all
contractors are given the same information.