OJT PROGRAM TRAINING PROGRAM
ACCEPTANCE PROCEDURES AND TRAINING REQUIREMENTS
1. On-the-Job Training is a meaningful way by which Contractors
can come into compliance with Executive Order 11246. It is MDOTs
intention that a Contractor's overall workforce reflect the population
of this State. Every effort shall be made by Contractors to comply.
The Department of Transportation through its DEO/ER shall afford
Contractors every reasonable effort to be successful.
2. When a contract is awarded that contains the Training Special
Provision, the Contractor shall submit to the Division of Equal
Opportunity and Employee Relations of the Department of Transportation,
for approval the number of trainees to be trained in each selected
classification and training program to be used by completing the
Letter of Intent. Furthermore, the Contractor shall specify the
starting time for training in each of the classifications. At that
time, the Contractor shall propose the use of a minority, women,
or disabled person as a trainee.
3. If a Contractor has achieved the craft levels of 6.9% for female
and .05% minority participation in Semi-skilled and Skilled craft
levels, and 10% at Laborer or entry level rate, then it may submit
to DEO/ER, the Workforce Utilization Information which shall waive
OJT goals. Submit the form immediately after award of the project.
4. When selecting a trainee, follow the following guidelines: Select
a woman, minority or disabled person who is capable of completing
or comes closest to completing the program; and select acraft rountinely
utilized by the Contractor.
Until such time that representative numbers of minorities and women
complete training and their utilization as journeyworkers is demonstrated
to the extent of the participation goals set forth in the Department's
contracts, training required under the Training Special Provision
will be primarily limited to minorities and women. The Contractor
must give first consideration to women and minorities.
*Minimum of eighteen (18) years of age;
*Applicants shall evidence a reasonable ability and aptitudeM to
handle the technical requirements of the job;
*Applicant shall not be enrolled in any classification for which
they have successfully completed a course leading to journeyworker
status, or for which having been gainfully employed.
*Applicants shall not be enrolled who has previously been in MDOT's
OJT program unless in a position which upgrades them from semiskilled
to skilled craft status.
The trainee shall be assigned to a journeyworker, supervisor, or
other knowledgeable employee who shall on a daily and personal basis
direct, review, and observe the trainee in work processes.
A trainee is expected to work the work week of the Contractor, unless
otherwise approved by the Contractor.
PERIODIC TRAINEE REVIEW/CERTIFICATE OF COMPLETION
Contractors shall complete a Weekly Training and OJT Evaluation
form for each trainee in order to evaluate trainee performance.
Trainees shall be reviewed by their immediate supervisors. It is
the Contractors responsibility to desseminate the form accordingly
as defined in the form.
At or near conclusion of training, each trainee shall be entitled
to a certificate of completion issued by the DEO/ER. The Contractor
is responsible for notifying DEO/ER when a certificate must be prepared.
It will be forwarded to the Contractor for dissemination.
TERMINATION FOR CAUSE
A trainee may be terminated at any time during the training for
cause. The Contractor shall make a reasonable effort to notify DEO/ER
of termination. Ideally before such action is exercised, a conference
with the trainee, supervisor, Resident Engineer, and Contractor
EEO Officer should occur. DEO/ER may participate if so desired.
*Nothing in this program prohibits a Contractor from providing off-site
training, provided the work is meaningful and result oriented. When
Contractor intends to transfer trainees to other sites without
an OJT requirement, the hours trained will be credited to the project
on which the trainee has been approved. The Contractor shall remain
eligible for reimbursement, provided the Contractor receives written
approval by DEO/ER.
*The Weekly OJT Evaluation form, or other preagreed documentable
verification shall continue to be provided to DEO/ER.
*Trainee wages may be adjusted according to the prescribed wages
set for off-site project.
At the onset of training, Contractors shall provide all OJT trainees
with an orientation prior to commencing training. Trainees shall
receive, a copy of their training program outline:
a. Seasonality of construction work;
b. Adverse weather conditions under which work may occur;
c. Trainee may be required to work extra hours;
d. Qualities the company considers desirable in its workers;
e. How promotions in the company occur;
f. How to dress; steel toe boots, foul weather gear, etc.;
g. Safety, including OSHA and Company program (s);
h. Training is an opportunity, not a privilege;
i. Trainee reports to who and who will conduct instruction ;
j. Trainees may have to perform tasks outside of the OJT program;
k. Contractor EEO, Complaint and Sexual Harassment policies and
who the EEO Officer is;
l. Work ethics such as honesty and punctuality;
m. Trainee encouraged to recruit other group members for employment
n. Disciplinary procedures, termination and lay off policies;
o. Whom trainee is to notify if absent, or needs to leave the worksite.
Be specific, identify what the contractor's policies are (if possible,
advance written notice, telephone, etc.);
p. Method and frequency of wages paid, benefits credited;
q. Excessive or patterned absenteeism shall not be tolerated.