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A Publication Featuring The Information Services
Technology of Maine State Government
| Volume VII, Issue 9 | September 2004 |
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By Mary Silva
The State of Maine Information Services Policy Board has adopted two new policies (Project and Portfolio Management) in order to formalize and standardize these processes throughout State government.
The Portfolio Management Policy requires agencies maintain current strategic business and Information Technology (IT) plans and project status reports, document their technology infrastructure and inventory their technology investments/assets and projects. It also requires all technology projects be conducted in a disciplined, well-managed, and consistent manner that promotes the delivery of quality products, which are completed on time, and within budget. These policies provide the structure to improve the management of IT resources and investments, critical at any time, but even more so as the State continues to face budget constraints.
The Office of the CIO (OCIO) is developing programs and resources to assist in moving toward full compliance with the policies. Current and anticipated resources include the following.
The OCIO will begin reviewing agency and/or department portfolios in early October 2004. This first pass will:
While initially a manual process, we will research automation tools that can evaluate portfolios and provide significant analysis regarding the health of IT investments. Automated tools may also highlight where an agency/department is getting the best return on their investments.
New technology projects with a projected cost of $250,000+ will be required to follow all the reporting requirements outlined on the Project Management Protocol Website, including the submission of a standard monthly project summary report to the OCIO.
Questions? Comments? Contact Mary Silva by e-mailing mary.silva@maine.gov or calling 624-7574.
