Tax Alert

Maine Revenue Services Rulemaking Activity (As previously announced in a June 21, 2012 tax alert email)

Amendments to Rule 803, “Withholding Tax Reports and Payments.” Rule 803 was adopted in 1982 and most recently amended in 2003. This rule identifies income subject to Maine withholding and prescribes the methods for determining the amount of Maine income tax to be withheld from wages, non-wage payments, and pass-through entity income. It also explains the related reporting requirements, including mandated electronic filing.

The following changes are being proposed for this Rule. Section .01, subsection E is revised to be more precise. Section .04(C)(1) is amended to reference recently passed legislation related to minimum taxability thresholds. Section .06 is revised to create a new paragraph (1) and to reflect changes to pass-through entity filing and withholding, to cite new tax rates, and to create new automatic exemptions to filing in subsection C(1). An application date is added to the Rule. Revisions are also made to make language more precise and to correct format, including renumbering, correcting references and titles.

A copy of Rule 803 with proposed changes can be found on the MRS website at (select Laws & Rules). Comments are due by July 23, 2012 and should be directed to Nanette Ardry, Esq., Maine Revenue Services, 24 State House Station, Augusta, Maine 04333, (207) 624-9725,

2012 Tax Law Changes

A summary of the 2012 Maine tax law changes is now available on the Maine Revenue Services web site at (click on “2012 Legislative Changes”). View this link to see the latest changes, including Sales Tax, Property Tax, Estate Tax and Income Tax legislation.

New Appeals Process for State Tax Assessor Determinations

The process for appealing a tax assessment or other determination made by Maine Revenue Services (MRS) is changed. Generally, the new appeals process will be as follows:

  • To appeal a Maine tax assessment or MRS determination, the taxpayer must, within 60 days of receiving the assessment or determination, submit a request for reconsideration to Division Reconsideration, Maine Revenue Services, PO Box 1060, Augusta, ME 04332-1060. MRS has provided a Petition for Reconsideration form at to assist taxpayers in making a request for reconsideration. The request should include all information necessary to support the taxpayer’s request.

Note: The procedure explained above replaces the procedure under prior law that required requests for reconsideration be filed with the MRS Appellate Division. The MRS Appellate Division ceases to exist on July 1, 2012.

  • Under the law, the Division has 90 days from receipt of a request for reconsideration to issue a decision approving or denying the relief requested by the taxpayer. This 90-day period may be extended by mutual agreement of the taxpayer and the Division. During this period, the Division may attempt to resolve the matter with the taxpayer. If the Division does not issue a decision within the 90-day period absent extension, the taxpayer may deem the request for reconsideration denied to exercise further appeal rights.
  • Any taxpayer not satisfied with a decision or deeming the request for reconsideration denied has additional rights of appeal. A taxpayer may, within 60 days of receiving the decision, file a petition for review in the Superior Court. Or a taxpayer may first appeal the matter to the Maine Board of Tax Appeals within 60 days of receiving the decision, if the petition for reconsideration originally filed with MRS does not constitute a “small claim request” under 36 MRSA 151,. A small claim request means a petition for reconsideration when the amount of tax or refund request in controversy is less than $5,000. A small claim request may only be appealed to Superior Court. Decisions of the Board of Tax Appeals may be appealed by the taxpayer or MRS to the Superior Court.
  • Reconsideration decisions issued by MRS on or after July 1, 2012 are subject to public disclosure in redacted form so as not to reveal the identity of the taxpayer or other interested party and to comply with federal confidentiality statutes.

For more information on the new appeals process, see Your Rights as a Taxpayer brochure at

See LD 1750, PL 2011, c. 694.

Telephone Numbers
FAX Numbers
E-mail Addresses
Taxpayer Service Center
(207) 626-8475
(207) 287-5855
(207) 822-0450
(207) 822-0453
Central Registration
(207) 621-5129
(207) 287-3733
Collections & Compliance
(207) 624-9595
(207) 287-6627
Corporate Tax
(207) 624-9670
(207) 624-9694
E-file Help Desk (1040 ONLY)
(207) 624-9730
(207) 287-6628
Electronic Funds Transfer
(207) 624-5625
(207) 287-6975
Estate & Fiduciary Income Tax
(207) 626-8480
(207) 624-9694
Fuel Tax
(207) 624-9609
(207) 287-6628
Forms Request Line
(207) 624-7894
Individual Income Tax Assistance
(207) 626-8475
(207) 624-9694
Insurance Premium Tax
(207) 624-9753
(207) 624-9694
Payment Plan/Income Tax
(207) 621-4300
(207) 621-4328
Payment Plan/Other
(207) 624-9595
(207) 287-6627
Practitioners’ Hotline
(207) 626-8458
(207) 624-9694
Property Tax
(207) 624-5600
(207) 287-6396
Public Communications
(207) 626-8478
(207) 624-9694
Sales Tax
(207) 624-9693
(207) 287-6628
Tax Clearance Letters
(207) 624-9628
(207) 287-6627
Office of Tax Policy
(207) 624-9789
(207) 287-3618
Taxpayer Advocate
(207) 624-9649
(207) 287-3618
Withholding Tax
(207) 626-8475
(207) 624-9694
Tax Violations Hot Line
(207) 624-9600

This publication is designed to keep taxpayers, tax practitioners and the general public informed of developments, problems, questions and matters of general interest concerning Maine tax law, policy and procedure. The articles in this newsletter are not designed to address complex issues in detail, and they are not a substitute for Maine tax laws and/or regulations

Suggestions for the Tax Alert?

Please contact: Public Communications (207) 626-8478
Maine Revenue Services
24 State House Station
Augusta, Maine 04333-0024