Local Government Record Retention Schedules

The Maine State Archives in conjunction with the Archives Advisory Board, establishes local government record retention schedules.  These schedules are adopted pursuant to Maine Title 5, Chapter 6, §95-B. Comments and suggestions for changes or additions may be directed to Records Management.

Local Government Record Retention Schedules, v. 2 - August 2018

Word Version (875kb, 87 pages)
PDF Version (1216kb)

List of Schedule Numbers and Titles (all sections below are in PDF format and retain original page numbering)

• Schedule 1 - Administrative Schedules
• Schedule 2 - Financial Records
• Schedule 3 - Payroll Records
• Schedule 4 - Personnel Records
• Schedule 5 - Election Records (September 2019, description correction)
• Schedule 6 - Licenses and Permits
• Schedule 7 - Vehicle Registrations
• Schedule 8 - Vital Records
• Schedule 9 - Building/Land Records
• Schedule 10 - Parks and Recreation Records
• Schedule 11 - Public Works
• Schedule 12 - Assessor’s Records
• Schedule 13 - Tax Records
• Schedule 14 - County Clerks, Commissioners, Treasurers
• Schedule 15 - Register of Deeds
• Schedule 16 - Register of Probate
• Schedule 17 - District Attorneys
• Schedule 18 - School Records
• Schedule 19 - Law Enforcement
• Schedule 20 - Jail Records
• Schedule 21 - Fire Department

Important Note: It is against the law to sell or give away government records in Maine.