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Home > News > Corporate and Non-Profit Entities Alert

FOR IMMEDIATE RELEASE
March 26, 2014
Contact:  Raphaelle A. Silver
207.626.8400

Secretary of State Matthew Dunlap Issues Alert to Corporations and Non-Profit Entities Regarding Solicitations from Corporate Records Service

AUGUSTA - Numerous Maine corporations have received mailings recently from a business operating under the name Corporate Records Service, whose address is usually listed as 125 Western Ave. #338 Augusta, ME 04330-7252. These unsolicited mailings include a form titled “2014 - Annual Records Solicitation Form” and an offer from Corporate Records Service to prepare documents “to satisfy the annual corporate records for your corporation” for a fee of $125. This is not being sent on behalf of the Department of the Secretary of State, and the records described are not required to be filed with the Secretary of State.

The solicitation correctly states that Corporate Records Services is not a government agency.  However, the form of the mailing and the way the information is presented may create the impression that this is an official government communication. The form provided by Corporate Records Service is not a document prescribed or recognized by the Department of the Secretary of State. 

The form provided by Corporate Records Service is not an official annual report and will not be accepted as an annual report if submitted to the Secretary of State’s Bureau of Corporations, Elections and Commissions. Additionally, the preparation of these records does not satisfy the requirements to file the annual report with the Secretary of State.  The legal deadline to file annual reports with the Secretary of State’s office is June 1st, and those reports may be filed on line:  http://icrs.informe.org/nei-sos-icrs/ICRS.

Please contact the Division of Corporations at (207) 624-7752 should you have any further questions or concerns regarding these solicitations. Any corporation that has questions about the solicitation is also encouraged to obtain advice from its lawyer or business advisor.